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Emergency/Military Deployment

In times of emergency, certain students (e.g., reserve military units, individuals with specialized skills, or firefighters) are called to provide services to the state or country. When the call for service or emergency deployment is issues, it is often necessary for students to interupt their coursework in mid-semester without advance notice. The College recognizes that normal refund and withdrawal policies may not be appropriate and therefore will make the following provisions for individuals who leave the institution mid-semester to respond to a national emergency:

1. Students called for emergency deployment will be reimbursed for tuition and fees they paid. Follow-up documentation will be required to substantiate the call for service or emergency deployment.

2. Students may be given the option of:

• administrative withdrawal (no record of enrollment remains on the student's academic record.
• receiving NC's for the classes in which they are registered (No faculty signature required)
• administrative withdrawal from selected classes if instructors of remaining classes agree to allow the student to complete or make up work in these classes. This may entail the student being granted Incompletes (I) with an opportunity to complete the course work within one year.

3. The Registrar's Office will make the final determination for administrative withdrawal on a case-by-case basis.

4. Each instructor and the department chair will be notified by the Registrar's Office of a student's administrative withdrawal due to his/her call for service or emergency deployment.

5. Also, the College will not be penalized financially by the state general fund for interrupted enrollments and will be allowed to include in-state students who are called for emergency deployment in the FTE report during the semester for which they are called.

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